{"id":552,"date":"2024-01-22T19:54:41","date_gmt":"2024-01-22T19:54:41","guid":{"rendered":"https:\/\/amagnoapp.help\/help\/search-documents\/"},"modified":"2024-08-22T08:42:24","modified_gmt":"2024-08-22T08:42:24","slug":"search-documents","status":"publish","type":"ht_kb","link":"https:\/\/amagnoapp.help\/en\/help\/search-documents\/","title":{"rendered":"Search documents"},"content":{"rendered":"\n<p>One of the most important core functions is the fast retrieval of documents by any term within seconds in millions of files.<\/p>\n\n<!--more-->\n\n<p>The search in the app searches in all data for a document, e.g.<\/p>\n\n<ul class=\"wp-block-list\">\n<li>Meta data of documents, e.g. author of an Office document<\/li>\n\n\n\n<li>Individual tags from the document types and tag sets<\/li>\n\n\n\n<li>Full text of numerous file types, such as Office files, PDF or scanned documents<\/li>\n<\/ul>\n\n<h2 class=\"wp-block-heading\">Start search<\/h2>\n\n<h3 class=\"wp-block-heading\">Search in a vault<\/h3>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-573bdd36-d71b-4233-8853-f2ddcce1218d\"><ol class=\"fa-ul\"><li>Select <strong>Me <\/strong>in the topic bar<\/li><li>Select the <strong>desired folder<\/strong> in which you want to search<\/li><li>Select <strong>Search <\/strong>in the topic bar<\/li><li><strong>Enter <\/strong>the <strong>terms to be searched for<\/strong> in the <strong>input field <\/strong>that appears and confirm the <strong>search start <\/strong>with the <strong>Enter key<\/strong><\/li><li>The search result can then be evaluated<\/li><\/ol><style>#heroic-styled-list-573bdd36-d71b-4233-8853-f2ddcce1218d li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<h3 class=\"wp-block-heading\">Search in all vauls<\/h3>\n\n<p>This type of search is also known as a <strong>global search<\/strong>.<\/p>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-8fe236df-6496-4f6e-99d3-c94b4f7a0fed\"><ol class=\"fa-ul\"><li>Select <strong>Me <\/strong>in the topic bar<\/li><li>Select <strong>Search <\/strong>in the topic bar<\/li><li><strong>Enter <\/strong>the <strong>terms you want to search for<\/strong> in the <strong>input field <\/strong>that appears and confirm the <strong>search start <\/strong>with the <strong>Enter key<\/strong> or<\/li><li>Select one of the search boxes displayed below the search input field (saved searches, search queries, etc.). <\/li><li>The search result can then be evaluated<\/li><\/ol><style>#heroic-styled-list-8fe236df-6496-4f6e-99d3-c94b4f7a0fed li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<h3 class=\"wp-block-heading\">Tips for search input<\/h3>\n\n<p>Several search terms can be entered in the input field. As a result, the app returns all documents containing these <strong>search terms separately<\/strong>. It is not relevant here whether they are next to each other.<\/p>\n\n<p>To find directly <strong>adjacent search terms<\/strong>, place these terms in quotation marks, e.g. <code>\"Hans Zimmer\"<\/code>.<\/p>\n\n<p>If the <strong>end of the search term is variable<\/strong>, the rest of a search term can be marked with an <strong>*<\/strong> asterisk, e.g. <code>Baum*<\/code>. This would then find all word variations beginning with <code>Baum <\/code>, e.g. <code>Baumhaus <\/code>or <code>Baumstamm<\/code>.<\/p>\n\n<p>To keep specific <strong>characters in the search term variable<\/strong>, the relevant characters can be replaced by a <strong>?<\/strong> question mark, e.g. <code>26??1<\/code>. This would return all numbers with 5 digits starting with <code>26<\/code> and ending with <code>1<\/code>.<\/p>\n\n<p>The variants listed here cannot be combined with each other.<\/p>\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert\">The app uses a powerful search engine in the background that generates special behaviors for performance, which can lead to search results that you would expect differently: <br><br>For a quick search, a <strong>word stem reduction <\/strong>(stemming). This means that words are shortened internally. The app automatically ignores endings such as <code>en<\/code> or <code>ing<\/code> in the background. <br><br>Furthermore, the search engine separates terms based on <strong>special characters<\/strong>, so that the search based on dates or special character combinations of technical numbers does not return the desired search result. <\/p>\n\n<h3 class=\"wp-block-heading\">Use search suggestions<\/h3>\n\n<p>Lists also appear as search suggestions in the dialog for entering search terms.<\/p>\n\n<h4 class=\"wp-block-heading\">Last simple searches<\/h4>\n\n<p>After logging in to the app, completed searches are offered for reuse in the search dialog. <\/p>\n\n<p>The Last simple searches list shows the terms searched for. The number next to the terms indicates the number of recent hits. Under the search terms per entry, it is displayed whether the search was last carried out as a global search or in a folder (with folder name).<\/p>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-c54899a1-2328-4aac-b3cc-ee4c27e032a6\"><ol class=\"fa-ul\"><li><strong>Select <\/strong>one of the previous searches by <strong>double-clicking <\/strong>or <strong>double-tapping <\/strong>to run it again without changing it or<\/li><li><strong>Select <\/strong>one of the previous searches by <strong>clicking <\/strong>or <strong>touching <\/strong>it to transfer the relevant search terms to the upper input field. <strong>Adjust the search terms<\/strong> and <strong>start <\/strong>the search again by pressing <strong>Enter<\/strong>.<\/li><li>The search result can then be evaluated<\/li><\/ol><style>#heroic-styled-list-c54899a1-2328-4aac-b3cc-ee4c27e032a6 li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<h4 class=\"wp-block-heading\">Saved searches<\/h4>\n\n<p>The app offers three <strong>predefined searches<\/strong> for execution in the global search:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/amagnoapp.help\/en\/help\/favorites\/\">Favorites<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/amagnoapp.help\/en\/help\/newest-documents\/\">Newest documents<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/amagnoapp.help\/en\/help\/last-edited-documents\/\">Recently edited documents<\/a><\/li>\n<\/ul>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-85705e35-91a2-4f60-96b0-c39682300c9a\"><ol class=\"fa-ul\"><li><strong>Select <\/strong>one of the standard searches with a <strong>click <\/strong>or a <strong>touch <\/strong><\/li><\/ol><style>#heroic-styled-list-85705e35-91a2-4f60-96b0-c39682300c9a li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<h4 class=\"wp-block-heading\">Saved search queries<\/h4>\n\n<p>When searching in a folder, saved search queries may also be displayed. <\/p>\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert\">Saved searches are currently still managed in the client for Windows<\/p>\n\n<p>Search queries are made <strong>generally available to all users<\/strong> and displayed with an <strong>orange symbol <\/strong>in the list.<\/p>\n\n<p><strong>Personal search queries<\/strong> only apply to the logged-in user and are displayed with a <strong>green symbol<\/strong> in the list.<\/p>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-9151f562-68da-46ee-bd2e-738c211e092a\"><ol class=\"fa-ul\"><li><strong>Select <\/strong>one of the saved searches by <strong>clicking <\/strong>or <strong>touching <\/strong>it<\/li><\/ol><style>#heroic-styled-list-9151f562-68da-46ee-bd2e-738c211e092a li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<h3 class=\"wp-block-heading\">Trigger search via hotkey<\/h3>\n\n<p>In the Windows app, a search can be started directly for the app from many applications. <\/p>\n\n<p>This is a very fast and cost-effective way of finding receipts or documents directly in the app from many applications and displaying them directly. <\/p>\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">The hotkey search requires the Windows app to be installed on a current Windows operating system &#8211; and <strong>the app must be started<\/strong>.<\/p>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-dc41ed0c-289d-485c-8821-b8fbd213b6b1\"><ol class=\"fa-ul\"><li><strong>Start the Windows app<\/strong> and <strong>log in<\/strong><\/li><li><strong>Start <\/strong>any <strong>application <\/strong>in <strong>Windows<\/strong><\/li><li><strong>Mark <\/strong> <strong>the terms to be searched for<\/strong> in the application<\/li><li>Press the <strong>CTRL + ALT + A<\/strong> keys <strong>simultaneously<\/strong><\/li><li>The app should start in the foreground and trigger the search with the previously marked terms<\/li><\/ol><style>#heroic-styled-list-dc41ed0c-289d-485c-8821-b8fbd213b6b1 li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert\">The hotkey search option is influenced by the application from which the key combination is called up. For example, if the key assignment has already been blocked or overwritten by another application or the application itself. The transfer of the text from the calling application may also be blocked by the application or rights on the operating system may prevent this.<\/p>\n\n<h3 class=\"wp-block-heading\">Trigger search via Share<\/h3>\n\n<p>On modern mobile operating systems, the Share dialog allows you to transfer text to another application. <\/p>\n\n<p>If pure text is transmitted to the app via sharing, the app triggers a search for this text in the same way as the hotkey search.<\/p>\n\n<div class=\"wp-block-gutena-tabs gutena-tabs-block gutena-tabs-block-703308-2e\"><ul class=\"gutena-tabs-tab tab-left\"><li class=\"gutena-tab-title active\" data-tab=\"1\"><div class=\"gutena-tab-title-content icon-top\"><div class=\"gutena-tab-title-text\"><div>iOS\/iPadOS<\/div><\/div><\/div><\/li><li class=\"gutena-tab-title inactive\" data-tab=\"2\"><div class=\"gutena-tab-title-content icon-top\"><div class=\"gutena-tab-title-text\"><div>Android<\/div><\/div><\/div><\/li><\/ul><div class=\"gutena-tabs-content is-layout-flow wp-block-tabs-is-layout-flow\">\n<div class=\"wp-block-gutena-tab gutena-tab-block gutena-tab-block-cf5abc-c3 active\" data-tab=\"1\">\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-9aa58bfa-54a4-473c-ac7e-4ffdac00b791\"><ol class=\"fa-ul\"><li>Select an <strong>application <\/strong>from which you would like to trigger a search in the app<\/li><li>Check whether you can share texts from the application<\/li><li><strong>Select <\/strong>the desired <strong>search term<\/strong> in a text<\/li><li><strong>Start the sharing dialog<\/strong><\/li><li>If the standard parts dialog of iOS \/ iPadOS is used, the term to be searched for appears in the upper area, i.e. what was previously selected<\/li><li>Applications appear underneath to transfer the text there. Select the <strong>Amagno.App<\/strong> displayed there<\/li><li>If you have not yet logged in to the Amagno.App, you will be asked to enter your user name \/ password. Activate the saving of login data in the login dialog so that this process is not necessary the next time you search. Confirm the details to start the app. It may be that the search is not triggered immediately after manual login, so please start the process again at point 4<\/li><li>The app opens and the <strong>search result<\/strong> is displayed<\/li><\/ol><style>#heroic-styled-list-9aa58bfa-54a4-473c-ac7e-4ffdac00b791 li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert\">Not every application allows a sharing dialog or the marking of text. Some of them also offer their own parts dialogs. We have no influence on this.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">If the Amagno.App is not displayed in the standard parts dialog of the iOS\/iPadOS, it can be selected manually. To do this, select the <strong>More <\/strong>entry on the far right in the line of selectable apps and select the Amagno.App there. <\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-gutena-tab gutena-tab-block gutena-tab-block-1139d4-0a inactive\" data-tab=\"2\">\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-e0a6949f-8148-4425-a4f7-67ff730c319f\"><ol class=\"fa-ul\"><li>Select an <strong>application <\/strong>from which you would like to trigger a search in the app<\/li><li>Check whether you can share texts from the application<\/li><li><strong>Select <\/strong>the desired <strong>search term<\/strong> in a text<\/li><li><strong>Start the sharing dialog<\/strong><\/li><li>If the <strong>standard<\/strong> Android <strong>parts dialog<\/strong> is used, the term to be searched for appears in the upper area, i.e. what was previously selected<\/li><li>Applications appear underneath to transfer the text there. Select the <strong>Amagno.App<\/strong> displayed there<\/li><li>If you have not yet logged in to the Amagno.App, you will be asked to enter your user name \/ password. Activate the saving of login data in the login dialog so that this process is not necessary the next time you search. Confirm the details to start the app. It may be that the search is not triggered immediately after manual login, so please start the process again at point 4<\/li><li>The app opens and the <strong>search result<\/strong> is displayed<\/li><\/ol><style>#heroic-styled-list-e0a6949f-8148-4425-a4f7-67ff730c319f li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert\">Not every application allows a sharing dialog or the marking of text. Some of them also offer their own parts dialogs. We have no influence on this.<\/p>\n<\/div>\n<\/div><\/div>\n\n<h2 class=\"wp-block-heading\">Use search result<\/h2>\n\n<p><\/p>\n\n<p>If the search finds several documents, a list of these documents appears.<\/p>\n\n<p>If the search only finds a single document, this is displayed directly in the <a href=\"https:\/\/amagnoapp.help\/en\/help\/view-documents\/\" data-type=\"ht_kb\" data-id=\"278\">full-page preview<\/a>.<\/p>\n\n<p>If there is a <strong>search hit in the preview<\/strong>, the app <strong>automatically <\/strong>switches to <strong>the page of the first hit<\/strong>.<\/p>\n\n<h3 class=\"wp-block-heading\">Sources<\/h3>\n\n<p><strong>Clicking <\/strong>or <strong>touching <\/strong>a <strong>document <\/strong>from the <strong>file list<\/strong> of a search result displays the <a href=\"https:\/\/amagnoapp.help\/en\/help\/view-documents\/\" data-type=\"ht_kb\" data-id=\"278\">full-page preview<\/a>.<\/p>\n\n<p>The app tries to highlight the <strong>search terms<\/strong> found in the <strong>preview pages <\/strong> in color. Each search term is displayed in the preview and in the search results display with a different color for each search term.<\/p>\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-alert\">The color highlighting of search terms in the preview or in the sources dialog is not always given, as the terms can be found differently due to the word stem reduction (stemming) of the search.<\/p>\n\n<p>If the app can offer sources, i.e. in features or in the text, a <strong>list of sources<\/strong> appears <strong>automatically <\/strong>in the full-page preview.<\/p>\n\n<p>The list of sources shows either <strong>the characteristics found<\/strong> or a <strong>list with page numbers and a text excerpt from the sources<\/strong>.<\/p>\n\n<h4 class=\"wp-block-heading\">Use location display<\/h4>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-8aabef1e-fc84-4d50-a39d-8c7f6eee08fd\"><ol class=\"fa-ul\"><li><strong>Select <\/strong>one of the <strong>page numbers <\/strong>in the <strong>sources display <\/strong>to <strong>switch<\/strong> to the relevant preview page <\/li><\/ol><style>#heroic-styled-list-8aabef1e-fc84-4d50-a39d-8c7f6eee08fd li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<h4 class=\"wp-block-heading\">Clouse sources dialog<\/h4>\n\n<div class=\"wp-block-ht-blocks-list heroic-styled-list\" id=\"heroic-styled-list-99b4d604-8608-4a72-bb99-1ff95d86f68a\"><ol class=\"fa-ul\"><li>Select the X at the bottom right of the sources dialog to close it<\/li><li>The regular <strong>action button <\/strong>is then available with all the options of the document<\/li><li>To <strong>return<\/strong> to the <strong>locations of <\/strong>this document, select the action button and then the <strong>symbol for the sources dialog<\/strong> (or, if you <strong>hold down the action button<\/strong> in the dialog, select the view <strong>Sources<\/strong><strong><\/strong><\/li><\/ol><style>#heroic-styled-list-99b4d604-8608-4a72-bb99-1ff95d86f68a li:before{\n\t\t                   background:#000000;\n\t\t                   border-radius: 0;\n\t\t                   }<\/style><\/div>\n\n<h3 class=\"wp-block-heading\">Trigger search, copy and share from preview<\/h3>\n\n<p>In the preview of a page, terms can be marked and used further via the quick actions that then appear.<\/p>\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/amagnoapp.help\/en\/help\/view-documents\/#texte-in-vorschau-markieren\">Highlight texts in preview<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/amagnoapp.help\/en\/help\/view-documents\/#suche-aus-vorschau-ausloesen\">Trigger global or local search from preview<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/amagnoapp.help\/en\/help\/view-documents\/#texte-aus-vorschau-teilen\">Share texts from preview<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>One of the most important core functions is the fast retrieval of documents by any term within seconds in millions of files.<\/p>\n","protected":false},"author":1,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[37],"ht-kb-tag":[52,53,51],"class_list":["post-552","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-documents","ht_kb_tag-full-text-search","ht_kb_tag-hotkey-search","ht_kb_tag-search"],"_links":{"self":[{"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/ht-kb\/552","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/comments?post=552"}],"version-history":[{"count":11,"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/ht-kb\/552\/revisions"}],"predecessor-version":[{"id":784,"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/ht-kb\/552\/revisions\/784"}],"wp:attachment":[{"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/media?parent=552"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/ht-kb-category?post=552"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/amagnoapp.help\/en\/wp-json\/wp\/v2\/ht-kb-tag?post=552"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}